SAAA Policy for Summer/Off Season Play
The St. Alphonsus Athletic Association will not share in the cost of summer or off-season play. The Athletic Association has historically paid for the participation of teams in a reasonable number of tournaments which take place immediately preceding, during or following the relevant Diocesan league schedule.
The Ryan Center does offer time slots that may be rented for use. In this case, a courtesy fee of $3 per child is collected per gym use.
SAAA Open Gym Policy
The Red Team coaches for the 2007-08 sports programs are designated an open gym slot in the Ryan Center over the summer. If you are a registered player you will receive notice of when your coach is scheduling open gyms via email. An Open Gym slot is made available for the Basketball and Volleyball programs. This gym time is open for all students eligible for the JV teams (those students entering the 5th and 6th grades) and Varsity teams (students entering the 7th and 8th grades). Participation in the Open Gyms will not be taken into consideration when determining selection for school teams in Diocesan league play. Please contact a board member if you would like to have your teams “Open Gym” dates posted on the SAAA website.
The Fiscal Year will commence May 1 and end April 30. With this the new officers will meet with outgoing officers to exchange books at the May meeting.
Membership
Fathers, mothers, guardians or other persons standing in loco parentis of all registered players are automatically regular members of the association. Any additional person who participates in the activities of the association is a regular member; this includes coaches, managers, moderators, parishioners etc.
All Members may bring issues and motions up for a vote by members of the Board of the SAAA at any regularly scheduled Board meeting.
If the conduct of any member shall appear to be in violation of the Constitution or rules of the Association or prejudicial to the Association’s interest, the Board Members may suspend or expel such member or members by a majority vote.
Objectives
Insure that participation of the students in the program provides a meaningful educational and developmental experience for the participants in the tradition of Catholic school education.
Maximize the participation levels in the program by always seeking to expand the opportunities to participate to all students who so desire and who meet the academic and physical requirements for participants.
Principles
Participation in team sports presents the student the opportunity to test spiritual and academic concepts and values in a group environment. The administration of the program should seek to provide an atmosphere in which these concepts and values can be verified and strengthened.
Participation in team sports presents the student the opportunity to develop the ideals of commitment, honesty, loyalty, courage, respect for authority and teamwork.
The St. Alphonsus Athletic Association is dedicated to the fundamental concept that development of the participants in life values is superior to the development of individual athletic skill and/or team competitiveness.
Election of Officers of the Board
Nominations sought prior to the sports banquet.
Voting on nominees shall be completed at the annual sports banquet. An association member not attending the sports banquet are entitled to request an absentee ballot from the Secretary of the Board who will keep record of each ballot issued. These absentee ballots must be placed in the ballot box which will be made available at the school or gym for one week prior to the banquet.
Notice of date, time and place of the General Meeting (sports banquet) shall be given to all members via St. Alphonsus Church bulletins and monthly notices from school.
The officers to be elected shall include President, Vice President, Secretary and Treasurer.
The election shall be a majority of all votes cast.
All members in attendance at the annual banquet are eligible to vote along with absentee ballots placed within the ballot box prior to the banquet.
The term of office shall be for two year duration.
Each office must carry a specific responsibility for his/her term.
An Officer may not serve as a coach during his/her term in office.
Non-elected Members of the Board
The Pastor, Principal, officers and coaches or their assistants will be considered board members and up to 10 additional board members may be appointed by the officers.
Currently, the Gym Coordinator is appointed by the Pastor and Principal.
Power and Responsibility of Directors
The Officers shall be the control of management of the business and property of the Association with supervision of the Pastor.
The Board of Directors may adopt and enforce rules consistent with the objectives and principles of the Constitution governing the operation of this Association and its activities.
Appoint standing or special committees of the Association and change their personnel with a majority vote of the Board. The Board of Directors may work with any other organization affecting the operation of the SAAA. However, all final decisions affecting the operation of the association rest solely with the Board of Directors.
Any officer of the Association may be removed for failure to perform his/her responsibilities and those responsibilities defined for these official positions by the affirmative majority vote of the elected officers. All officers shall be notified in writing at least 5 days prior to the special meeting date, time and place of this action.
In the event of a resignation or removal or loss of a member of the Board, a replacement will be elected by a majority vote of the Officers of the SAAA for the remainder of that person’s term.
Disbursements under $100 must have approval of the President and Treasurer. Any expenditure over $100 requires a majority vote of the elected officers.
Responsibilities of Officers
PRESIDENT shall preside at all meetings of the members and officers, and perform all duties usually incident to such office.
VICE PRESIDENT shall perform all duties of the President in case of the latter’s absence. In cases where both are absent, the Treasurer may preside.
SECRETARY shall keep accurate records of all proceedings of the SAAA. He/She shall keep a Secretary’s book and shall record therein all minutes of the SAAA and Board of Director’s meetings and such other matters as shall be necessary. Said minutes will be made available and posted within a reasonable time after each meeting. At the expiration of his/her term in office, he/she shall deliver all books, papers and property of the Association in his/her hands to the President.
TREASURER shall receive and safely deposit all money, financial records and receipts belonging to the SAAA and the same shall be disbursed under the direction of the officers. Proper vouchers shall be taken for all disbursements. It shall be his/her duty to keep an accurate account of the finances of the Association on the books prepared and furnished for that purpose. All books shall be open for inspection and examination by the officers. He/She shall render and account for the standings of the Association at the General Meeting of the members and at such other times as the Board may require. At the expiration of his/her term of office he/she shall deliver all monies and property etc of the Association to the President.