Concession Stand
Roles and Responsibilities
The concession stand is in operation from volleyball season (September) through basketball season (March).
Click HERE for a list of contacts needed for this position.
August
- Get a key fob from the Gym Coordinator to get into the gym in case you can’t get to school during normal hours to stock the concession stand or take inventory.
- Before volleyball season begins, clean the concession stand thoroughly.
- Concession stand must be stocked prior to the first volleyball match which is normally the first week of September.
September – February
Every Monday or Tuesday
- Take inventory of food and supplies in the concession stand, beverages in the cooler and stock room. (The stock room is located across from the boy’s locker room).
- Compare this against the inventory list of everything that needs to be purchased for the concession stand. Check off what you need to buy or order and take the appropriate action. The inventory lists for volleyball and basketball are kept in the binder.
- Collect and count the team envelopes from the wall safe to the right of the freezer. If they don’t contain the correct amount of money, make a note on the envelope and follow-up with the people marked on the front of the envelope and/or the coach. If it’s a significant amount, notify the board. Keep these envelopes until the end of the school year in case any questions arise.
- Count the money in the Admissions and Concession stand cash boxes making sure they contain the required $25.00 start-up money (3 $5 dollar bills and 10 $1.00 bills).
- Use the team envelopes and bank box monies to make change in case the boxes were not put away with the correct amount at the end of the last game played.
- Count the money in the bank box to make sure all $350 is there. Replace any $20.00 bills in the bank box with smaller bills from the team envelopes. It is good to have a few $10 dollar bills, about $80 or so in $5 dollar bills, about 4 – 5 rolls of quarters, and the rest in $1 dollar bills. If quarters are needed take a $20 or two and get rolls of quarters at PNC bank.
- Pick-up the used dish towels, wash them and bring them back the following week.
- Check the gym calendar online; based on the number of upcoming games, decide what to order from Pepsi and place the order. The Pepsi order needs to be placed by 10 AM on Tuesday for Wednesday delivery. There is a 15 case minimum order each month. If we don’t need a lot of soda, order water or Gatorade; they both have longer expiration dates.
- Pepsi requires payment upon delivery. They will not leave the order without payment. Ask the Treasurer to leave a blank check (made out to Pepsi) in the locked drawer (underneath the hotdog roller) in the concession stand. Paul Denk (St. Al’s maintenance) will complete the check for Pepsi with the total amount due and give it to the delivery person.
- If for some reason the order can’t be placed on time or payment is not available, purchase Pepsi products at Costco. (Buy Kirkland water because it is so much cheaper, but Pepsi for everything else).
- After you place the order, call Patty Anfang and let her know the delivery date. Paul will have the order unloaded into the stockroom. He has a key to the drawer along with the Treasurer and myself, and will leave the Pepsi receipt in the drawer as well (or on the table) to be pick-up. Send all receipts to the Treasurer.
- If you need to order any nacho cheese, call Slush Puppy (cheese vendor) and place an order. They have our debit card number so it will be charged directly. Let the Treasurer know to expect the checking account charge.
- If you need to order cookies, call Otis Spunkmeyer (cookie vendor) and place an order. They will leave an invoice in the concession stand upon delivery. Send that into the Treasurer for payment.
Every Wednesday or Thursday
- Shop at Costco for anything that is needed for the upcoming weekend. If 50/50 tickets are needed, buy those at Office Max or Staples.
- Once you have everything, drive to school and load the concession stand, and check to see if things are relatively clean and neat. Restock the candy and chip racks as well as the cooler. Keep some water and Gatorade available in the concession stand on the floor to avoid having people go into the stockroom.
- Keep a spreadsheet showing each team envelope and its’ contents (game date, team, amount for admission, 50/50, concession and total envelope amount). Also list any expenses and deposits made. Once that is updated, send a copy to the Treasurer, along with any notes he/she needs to know about. Once that is done, count all money and deposit it at PNC bank and send the deposit slip to the Treasurer.
March
- If the fish fry is going on during basketball season, they may sell some items during Friday games when no hot dogs are served.
- Take the bank box home for the summer just to be safe. Leave the concession stand and admission cash boxes at school.
April and May
- If there is any remaining inventory after basketball season, contact the Track and Field Coach to see if they want to sell these items during their meets. They have done so twice in the past. If anything is still left, contact Sister Mariella to see if she would like anything.
June
- During the last week of school, sell any remaining candy or chips at lunchtime. (Check with Sister Mariella before doing this).
July
- Take the summer off!!!! and THANK YOU!!!!!!!!!!!!!!!!!!!!
ADDITIONAL NOTES
The PTG sells spirit wear at the concession stand. The PTG has a separate cash box and manages the cash and inventory.
Volleyball and basketball tournaments can require some additional preparation. Check in with the Gym Coordinator to see what is needed. Always keep a separate spreadsheet for tournaments as well. There is usually one volleyball tournament in September. There could be one or a few basketball tournaments later in the school year. These usually occur around Christmas.
A listing of all St. Alphonsus contacts can be found HERE.